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Policy Statement (Pilot 2020) process

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Introduction to Policy Statement – Pilot 2020 process

In 2019, members voted to make the policy statement process even easier for you to get involved.

Do you have an idea that you want our elected MPPs and candidates fighting for?

Or, if you are interested in other ways to get involved in the process, skip down to Ways to Participate.

You can also check out our FAQ section and Notes on what’s changed in 2020.

Have an idea? Here’s what to do before March 27

Step 1: Submit your idea. This can be in the form of an initial idea or a more fully developed Policy Statement.

Deadline: March 27, 2020

 

Step 2: Your idea or Policy Statement will be reviewed by the Policy Committee. 

They will suggest one of three things:

  1. That the Committee will take on your Idea and turn it into a Policy Statement
  2. That, if you choose, you can turn your idea into a Policy Statement. In this case, the Committee will provide advice on how best to do this. 
  3. That your Policy Statement is ready for the next step.

Note: at any time the Committee may suggest edits to your Policy Statement for clarity and ease of understanding.

Deadline: The review period will be completed by April 3, 2020.

 

Step 3: Online comment period to receive feedback and find your sponsors.

Members will be encouraged to review draft Policy Statements in an online forum from April 10 – April 20. 

You can also take this time to identify the required sponsors. 

All Policy Statements must be authored by a member in good standing and be,

  • Sponsored by fifteen (15) members in good standing, as well as 
  • One (1) Policy Committee member, OR one (1) Shadow Cabinet member OR 5 additional members in good standing

The final Policy Statement resolution including sponsors must be submitted by 5pm April 24. 

Deadline: The review period runs from April 10 – April 20, 2020.
The final submission deadline for your Policy Statement including all sponsors is 5pm ET on April 24, 2020.

 

Step 4: Policy Statement ranking. 

Between May 15 and June 12, GPO members in good standing will have a chance to rank draft Policy Statements to determine the order they will be considered at the Convention.

There is limited time for the consideration of resolutions at Convention, and resolutions will be considered in order of ranking.

So, to make sure that your Policy Statement is considered – encourage members that you know to participate in the ranking!

Deadline: June 12, 2020

 

Step 5: Consideration and voting of your Policy Statement at Convention.

If your Policy Statement is ranked in the top 10, it will be heard at the Convention.

As sponsor, you will be asked to briefly introduce your Policy Statement. It will then be discussed and voted on. Read more about the debate and voting process at Convention.

 

Step 6: Pat yourself on the back!

If your Policy Statement passes at Convention – congratulations! It will now become a part of the GPO Policy Book and inform direction for our MPPs and candidates.

If your Policy Statement doesn’t pass at Convention, take heart. You’ve done a lot of work to get this far and you can either incorporate feedback you have heard and try again another year; or decide that you’ve added to the strength of the GPO by facilitating good discussion.

In either case, thank you for all your efforts. 

Reference:
Policy Statement Development Committee Charter (pdf)
Policy Statement Development Process (pdf)
GPO Constitution (pdf)

 

Ways to Participate in Policy Statement Development

1. Share your idea

2. Give feedback

  • Have a look online at the submitted Draft Policy Statements April 10 – 20 and give feedback to the authors.
  • If you like a draft Policy Statement, you can help it get to convention by adding your support as a sponsor.

3. Help choose which Policy Statements matter most

  • Rank the top 10 Policy Statements that you think are most important to discuss at the 2020 Convention via an online ballot from May 15- June 12

4. Discuss, learn and vote at the 2020 GPO Convention

  • Join us in Kitchener from June 12-14 https://gpo.ca/convention2020/
  • You’ll hear from experts, participate in workshops and discuss as well as vote on Policy Statements 
  • There will also be a workshop to discuss the good and bad of our new process. We would love your feedback!

Policy Statement Process FAQ

How do I submit a Policy Statement?
What is a Policy Statement?
What are the required components of a policy submission?
Do I need to gather sponsors and develop policy myself?
What are the deadlines?
What if I miss a deadline?
Is the policy approved as long as I submit it?
How can I help ensure my policy is passed?

 

1.  How do I submit a Policy Statement?

The GPO has an established process where any current member can submit a Policy Statement or an idea.

You must submit your Policy Statement or an idea using our webform or by emailing policy@gpo.ca before midnight on March 27.

We strongly suggest you use our webform to ensure your Policy Statement is submitted correctly. You may contact policy@gpo.ca if you have any further questions.

 

2. What is a Policy Statement?

“Policy Statement” is defined as a principle-based statement which does not contain any specific strategy or tactical statement, but provides direction to the Leader, Issue Advocates and Party Members of Provincial Parliament.

 

3.  What are the required components of a Policy Statement submission?

All required fields need to be populated using the webform on the GPO website. Members are strongly encouraged to connect with the Policy Committee prior to submission. If you require assistance, you can email policy@gpo.ca.

 

4. Do I need to gather sponsors and develop a Policy Statement myself?

You can seek help and feedback by contacting our Policy Committee. Or, the Committee will contact you if you submit your Idea or Policy Statement using the form.

The Committee is responsible for leading the review of policy resolutions prior to submission, and will provide, at the member’s request, reasonable support and guidance to facilitate a member completing a Policy Statement.

The Committee may also develop the Policy Statement ideas that best meet the current and emerging needs of the Party. 

1) The Committee’s resources include direct access to Shadow Cabinet and members who have expressed interest in reviewing policy. Members are encouraged to take advantage of these resources and increases the likelihood that your Policy Statement will receive enough sponsors and pass at the convention.

 

5. What are the deadlines?

Submission deadline for ideas* 27-Mar-20
Committee gives feedback to Idea Authors 03-Mar-20
Draft statements published ready for comment 10-Apr-20
Comment period open (10 days) April 10 – April 20
Finalized Policy Statement and sponsorship deadline 24-Apr-20
Ballot for PE elections and Policy Statement Ranking 15-May-20
Convention 12-Jun-20 – 14-Jun-20

Note you are not required to have sponsors by March 27, but you must submit your idea by this date.

Following a review and comment period, final resolutions that include required sponsors must be received by April 24 at 5 pm.

It is advised that you start the development process early to ensure that you have enough time to make revisions and gather sponsors.

 

6. What if I miss a deadline?

Deadlines are mandated by our Policy Statement Development Process and Bylaws and Constitution. They exist to ensure the party has enough time to process resolutions and the membership has sufficient notice prior to the convention. However, emergency resolutions can be submitted at the 2020 convention if the following requirements are met:

  1. It is considered an emergency by the Chair or Party President;
  2. It receives sponsors from 10 delegates at convention;
  3. It receives the support of 75% of the convention plenary.

 

7. Is my Policy Statement approved as long as I submit it?

Submission of your Idea or Policy Statement on time, with sufficient sponsors, and with the Committee’s approval, will ensure that the Policy Statement is on the ranking ballot that will go to all members.

The top 10 member ranked Policy Statements will be considered at the Convention.

 

8. How can I help ensure my policy is passed?

A policy resolution that is highly relevant, well researched, and salient with our values, will likely receive enough sponsors and rank highly on the resolution ranked ballot. 

Sharing your policy among members in advance and attending the convention will also be helpful. 

The submitter, or a sponsor, should be prepared to answer questions about the resolution at the convention. A compelling introduction to the floor, and due diligence in advance of the convention, increase your chances of success considerably.

 

9. Why are you calling the process this year a Pilot?

In 2019, members voted to make significant changes to the policy development  process even easier for you to get involved.

As this is the first year running under a new process, we need to hear from you! What worked, what didn’t, what can be improved for next time?

The Policy Committee will submit a report with your feedback and other needed changes to the Provincial Executive post-convention. The Provincial Executive will incorporate these changes into the process for next year.

We’ll hold a workshop at the 2020 Convention to solicit your feedback, and will send out an online form as well. Stay tuned!

Policy Process Changes 2020 

In 2019, members voted to make this process even easier for you to get involved.

Objectives: 

  • Improve ease, efficacy, and inclusiveness of the process
  • Improve the quality of the output
  • Empower all members to participate
  • Encourage diversity and member collaboration 

Major Changes vs Current Process:

Policy Statements replaces Policy- Change:

Members develop Policy Statements – this differs from previous policy development in that a Policy Statement “is defined as a principle-based statement which does not contain any specific strategy or tactical statement, but provides direction to the Leader, Issue Advocates and Party Members of Provincial Parliament.

Therefore policy statements will not be tied to detailed strategies, will have broader application,  and will not go out of date or limit application of future technology or development. We want to say WHAT we want as an outcome, not HOW we need to do it. The HOW is changing day to day and we want to be able to take advantage of the best solutions. This move to Policy Statements is part of the requirement of the new process as it was approved at the 2019 GPO AGM.

Policy Committee replaces Policy Coordinator – Change: 

In place of a Policy Coordinator, there will now be a 5-8 member Committee to assist members in developing policy statements – members will have support via feedback and direction and to facilitate the best use of time, feedback will be given at the beginning of the process. The goal is to reduces barriers for participation, and to support the Policy Coordinator.

Submission Deadline for DRAFT PSI’s NEW – March 27, 2020

All Policy Statement Idea’s are submitted in draft form using the simplified online submission form by March 27th. This differs from previous as ideas were submitted in finalized form. Drafts are submitted at an earlier deadline to allow time for committee feedback and for the member comment and sponsorship period.  Note that this submission deadline is for the draft Policy Statement Idea’s only. There will be time after this deadline to refine PSI’s and gain sponsors. 

Membership Comment and Sponsorship Interest Period NEW April 10-20, 2020

There will now be an online opportunity for members to read, consider and offer feedback on the policy idea draft submissions. This will help create inclusive, thoughtful and authoritative policy statements. 

Sponsorship Criterion – Change

Increased to 15 members plus 1 of SC, PDC or 5 additional members. This will help deliver policy statements that have increased membership backing and therefore more reflect the current needs of the membership. Provisions have been made to help members find sponsors through the online member comment/sponsorship portal. 

Policy Statements Finalized Deadline – April 24, 2020 [

Policy Statements must be in finalized form and satisfy sponsorship requirements. 

Online Policy Statement Ranking by Membership- NEW

All Finalized Policy statements will be sent out to membership prior to the AGM – members will have an opportunity to rank their top policy statements to be presented at AGM. Empowers members to rank their most important issues.  Also allows GPO members, (e.g. young greens) that can’t afford the time or money to attend the AGM to participate.

Maximum of One Policy Statement – Change:

One policy statement per member per year, increases opportunity for broad membership participation. 

NOTE:

  • 2020 is a Pilot 
  • Members will be solicited for feedback via workshop at Convention and via an online form
  • Process will be reviewed and improved where needed 
  • Policy Book updating and sunsetting will happen as usual