2018 Barrie Convention 
September 14th-16th
Holiday Inn & Conference Centre, 20 Fairview Road, Barrie

GPO AGM

Barrie, September 14th-16th, 2018

In the last four months, we…

  1. Set records in fundraising
  2. Signed up more members than ever
  3. Elected our first Green MPP!

Now it’s time for Ontario Greens to come together and prepare for the path ahead!

Over the weekend we will…

  • Attend workshops on policy
  • Connect with like-minded, passionate Greens from across the province
  • Hear from newly elected Green MPP Mike Schreiner!

Where: Holiday Inn & Conference Centre, 20 Fairview Rd. Barrie, Ontario, L4N 4P3
When: Friday September 14th to Sunday September 16th

Ticket Prices

  • $175 Weekend Pass
  • $125 Weekend Pass (Youth/Retiree/Unwaged)

Purchase tickets here.

Hotel Accomodations

Please note that weekend passes do not include accommodation. To book accommodation at the conference hotel please contact Holiday Inn Barrie Hotel and Conference, book online or call 705-722-0555

If you are looking to share a room contact samanthabird@gpo.ca and we will try and connect you with another delegate.

Proxy forms

Each delegate from a riding with a registered Constituency Association (CA) can bring up to 9 proxy votes from members in their CA. This will help us achieve quorum and will count when voting on policy, constitutional, & directive resolutions.

To have proxy votes assigned to you from other members in your riding, you will need to complete this form and return it to proxy18@gpo.ca or bring it with you to the convention.

The President of your CA will need to validate your form, and each member must authorize their proxy assignment. Original or electronic signatures will be accepted for the President validation and member authorization. For email authorizations, you must bring a printed copy of the email to the convention.

Remember to hand in your proxy form and any printed emails when you sign in at the registration desk at the convention, and we’ll get your proxy card to you early Saturday AM.

From the constitution:

Quorum (6.3.1)
(6.3.2) Each member attending a General Meeting may also bring up to 9 proxy votes providing:
(a) the proxies are from a maximum of 9 (nine) members in good standing,
(b) the proxies are from a registered CA where the member resides,
(c) the proxies have been democratically awarded to the member,
(d) the proxy form has been signed by all members being represented,
(e) the proxy form has been endorsed by the CA President, (f) the proxy total does not exceed 18 (eighteen) from a single electoral district, and
(g) each member represented on the proxy provides their consent through signature or email to central party.

(6.3.2.1) A member attending a General Meeting may supplement their proxy count with members in ridings without an active CA providing;
(a) The total proxies do not exceed 9 members in good standing,
(b) The proxy total does not exceed 18 from a single electoral district
(c) The proxies are from a region where the member resides, and
(d) The proxy form has been signed by all members being represented.

(6.3.2.2) In the event that proxy requests exceed the maximum allotment per riding, only the first 18 received chronologically will be accepted. [AGM17]

Previous Year Convention Minutes

Bracebridge 2017

Resolutions

The deadline to submit policies to be debated at the 2018 Barrie Convention was Saturday, July 28th.

Policy Title Type Submitted by Supported by
Division of Electoral and Legislative Leadership Constitutional Stefan Klietsch Saul Bottcher, Anne Faulkner, Robert Farley
Bylaw A + Bylaw F revisions Constitutional Ard Van Leeuwen All Provincial Executive members
Waiving Membership Fees for Young Greens Constitutional Eric Gilmour Bonnie North, Ard Van Leeuwen, Cherie Wong
Increasing Requirements for Motions and Running in Internal Elections Constitutional Eric Gilmour Bonnie North, James Mihaychuk, Aleks Kubilius, Ard Van Leeuwen
Candidate Nominations Process Transparency Constitutional Stefan Klietsch Saul Bottcher, John Morgan, Mark Wong, Ute Schmid Jones, Anne Faulkner, Peter Tretter, Grant Penton, Anita Payne
Candidate Nominations Process Interviews Constitutional Stefan Klietsch Saul Bottcher, Nick Capra, Anne Faulkner, Peter Tretter, Grant Penton, Anita Payne
Consent-Based Secrecy regarding Membership Terminations Constitutional Stefan Klietsch Robert Farley, Anne Faulkner, Grant Penton, Saul Bottcher
Reforming Shadow Cabinet Vetting of Policy Motions Constitutional Stefan Klietsch Robert Farley, Anne Faulkner, Saul Bottcher
Defending the party against strategic voting attacks Constitutional Dave Bagler Matthew Casselman, Matthew Clarke, Stefan Klietsch, Bonnie North, Rob Gerbrandt, Rob Routledge, Sabine Moller, Bonnie North, Cherie Wong, James Mihaychuk
Disclosure of Reasons for a Candidacy Rejection Directive Grant Penton Stefan Klietsch, Anita Payne, Anne Faulkner, Saul Bottcher
Living our Labour Values Directive Peter V. Tretter Stephen Andersen, Stefan Klietsch, Erich Jacoby-Hawkins
Indigenous Relations Directive Sarah Hutchinson Tim Mckillop, Marianne Workman, Christine Penner Polle, Ute Schmidt Jones
Energy: Phasing out fracked natural gas Policy Anita Payne Anita Payne, Ormond Lee, Judith Fox Lee, Roberta Clarke, William Johnston, Linda Mosquin, Ted Mosquin, David Hahn, Mike Nickerson, Kenneth McRitchie, Rolly Montpellier, Sheilagh McLean, Peter Davidson, Guy Faubert, Jan van Heuzen, Feliks Welfeld, Bruce Hyer, Vince Fiorito, Stefan Klietsch, Tim Grant
Jury Reform Policy Eric Gilmour Keenan Aylwin, Bonnie North, Valerie Powell, Andrew West
Adopt Cottage Food Laws in Ontario Policy Bonnie North Calvin Winter, Keenan Aylwin, Rob Gerbrandt, Gary Gerbrandt, Valerie Powell, Eric Gilmour
Indigenous Relations Policy Sarah Hutchinson Tim Mckillop, Marianne Workman, Ute Schmidt Jones, Stefan Klietsch
The Status of Ontario’s Artists: Tax Reform for Artistic Workers Policy Ryan Phillips Jim O’Reilly, Stefan Klietsch, Bonnie North, Rob Gerbrandt, Debra Scott
Assisted Device Program CNIB Policy Stacey Danckert Matthew Casselman, Stefan Klietsch, Samantha Bird, Bonnie North
Combined policy updates on Health Policy Stacey Danckert Matthew Casselman, Stefan Klietsch, Samantha Bird, Bonnie North
Excess soil dumping Policy Valerie Powell Alec Adams (Simcoe North CA), Eric Gilmour (Ottawa Centre), Don Morgan(Simcoe North CA), Julie Barker(Simcoe North CA), Jamie Powell (Simcoe North CA), Julie Barker (Simcoe North CA), Stefan Klietsch
Information and Privacy Policy Stacey Danckert Stefan Klietsch, Norton D’Costa, Bonnie North, Rob Gerbrandt, Matthew Casselman
Migrating to Consensual Proportional Cabinet Governance in Ontario Policy William Johnston Anita Payne, Peter Moller, Ormond Lee, David Wilson, Kenneth McRitchie, Mike Nickerson, Bruce Williamson, Linda Mosquin, Ted Mosquin, Susan McLenaghan, John Clarke, Bobby Clarke, Jim Johnston

Policy process: questions and answers

How do I submit a policy?
Where do I find current GPO policy?
What are the required components of a policy submission?
Do I need to gather sponsors and develop policy myself?
What are the deadlines?
What if I miss a deadline?
Is the policy approved as long as I submit it?
How can I help ensure my policy is passed?

1.    How do I submit a policy?

The GPO has an established process where any current member can submit resolutions. You must submit your resolution using our webform or by emailing policy@gpo.ca. We strongly suggest you use our webform to ensure your policies are being submitted correctly. You may contact policy@gpo.ca if you have any further questions.

2.    Where do I find current GPO policy?

The current policy book is available on the GPO website.

3.    What are the required components of a policy submission?

All required fields need to be populated using the webform on the GPO website. Members are strongly encouraged to connect with the policy coordinator prior to submission. If you require assistance, you can email policy@gpo.ca.

4.    Do I need to gather sponsors and develop policy myself?

You can seek help and feedback by contacting our policy coordinator. This person is responsible for leading the review of policy resolutions prior to submission. This includes direct access to Shadow Cabinet and members who have expressed interest in reviewing policy. Members are encouraged to take advantage of these resources and increases the likelihood that your policy will receive enough sponsors and pass at the convention.

5.    What are the deadlines?

The submission period is now open. The draft deadline for policy submissions is Saturday, July 7th at 5 pm. This deadline allows time for the Policy coordinator to help you with your submissions and to gather support by the final deadline. Final resolutions must be received by Saturday, July 28th at 5 pm. It is advised that you start the development process early to ensure that you have enough time to make revisions and gather sponsors.

6.    What if I miss a deadline?

Deadlines are mandated by our bylaws and constitution. They exist to ensure the party has enough time to process resolutions and the membership has sufficient notice prior to the convention. However, emergency resolutions can be submitted at the 2018 convention if the following requirements are met:

  1. It is considered an emergency by the Chair or Party President;
  2. It receives sponsors from 10 delegates at convention;
  3. It receives the support of 75% of the convention plenary.

7.    Is the policy approved as long as I submit it?

Submission of your resolution on time, with sufficient sponsors, and with Party approval, will ensure that the resolution is on the agenda at the Convention. Although it likely that your resolution will be considered, this is not guaranteed due to time restraints, there is not a guarantee.

8.    How can I help ensure my policy is passed?

A policy resolution that is highly relevant, well researched, and salient with our values, will likely receive enough sponsors and rank highly on the resolution ranked ballot. Socializing your policy among members in advance and attending the convention will also be helpful. The submitter, or a sponsor, should be prepared to answer questions about the resolution at the convention. A compelling introduction to the floor, and due diligence in advance of the convention, increase your chances of success considerably.

PE Elections

Click here to learn more about the candidates.

Every year the party holds internal elections for our governing board, called the Provincial Executive
(PE). The PE is responsible for the governance of the Green Party of Ontario and sets the strategic goals,
annual plan and budget for the party.

This year, nominations are open for the following positions:

i. Gender paired Deputy Leaders
ii. Secretary
iii. Gender paired Young Green representatives
iv. Gender paired Regional Representatives from the following regions
1. Northern
2. Golden Horseshoe
3. Central

The deadline for applications is Saturday, July 28th.

How do I run for the PE?

Candidates for the PE will need to meet the following criteria as per Section 9.4 and Bylaw G.2 of the
GPO Constitution & Bylaws:

1. Must be a member in good standing for three (3) months prior to being nominated, and
2a. Candidates for President, Secretary and CFO positions must be nominated by at least 10 members in
good standing from 3 of the 6 geographical regions recognized by the Party
2b Candidates for Regional Representative positions:
must be nominated by at least 3 members in good standing living within the corresponding region;
may only stand for election in the region in which they maintain their principal residence

If you are interested in running for the PE, email pe_elections2018@gpo.ca indicating the position that you are running for and the names of your sponsors.

Friday

Time Event Presenter(s)
3:00 PM Registration Opens
4:00 PM Tour of Busch Systems Bonnie North
6:00 PM Welcome from Co-Hosts Bonnie North & Keenan Aylwin
6:05 PM Intro to Conventions & Ice Breaker Maureen Balsille and Randi Ramdeen
7:00 PM Dinner
7:40 PM Leader's Welcome to Convention Mike Schreiner
7:45 PM Speaker Kathy Willis, Operation Grow
8:35 PM Table talks: A Global Cafe of topics you can learn more about Matt Richter
10:00 PM Cash bar hospitality suite in Oro/Essa Room

Saturday

Time Event Presenter(s)
8:00 AM Breakfast: Coffee, muffins, croissants served
8:30 AM Registration Opens
8:30 AM Official Welcome Bonnie North and Keenan Aylwin
8:35 AM French Welcome Adam Sommerfeld
8:40 AM Indigenous Welcome
8:50 AM Leader's Welcome Mike Schreiner
8:55 AM President's Address Ard Van Leeuwen
9:00 AM Code of Conduct Report Ard Van Leeuwen
9:15 AM CFO Report Mike Bumby
9:30 AM Campaign Report Becky Smit
9:50 AM Bio Break
10:00 AM Intro to plenary Matt Casselman
10:05 AM Plenary Plenary Chairs: Caroline Law and Andrew West
12:00 PM Lunch
1:00 PM Leader's Keynote Address Mike Schreiner
1:40 PM Break
1:50 PM Breakout Sessions
Ballroom 1. Debrief Kathy Acheson
Bayfield Room 2. Training: Grassroots organizing: Building your riding association Matt Chisholm and Maureen Balsillie
Fairview Room 3. Looking foward: Campaign 2022 Planning Brainstorm Ard Van Leeuwen
Mapleview Room 4. Policy discussion: Water, Farming/Greenbelt, Climate Change Stacey Danckert and Matt Casselman
3:05 PM Break
3:25 PM Breakout Sessions
Ballroom 1. Debrief Kathy Acheson
Bayfield Room 2. Training: Elections Ontario Finance for CFO Elections Ontario
Fairview Room 3. Looking foward: Policy process Brainstorm Stacey Danckert and Matt Casselman
Mapleview Room 4. Policy discussion: Housing, BIG/social services, jobs Bruce Hyer
4:45 PM Recess
4:50 PM Women's Caucus meet-up Maureen Balsillie
6:00 PM Reception
7:00 PM Gala Dinner
9:45 PM Hospitality Suite

Sunday

Time Event Presenter(s)
8:00 AM Breakfast
8:00 AM Breakfast Caucuses
Northern Caucus, French Cacus, Regional Caucuses
9:30 AM Training Sessions
Bayfield Room Training: Volunteer engagement at the riding level Matt Chisholm and Maureen Balsillie
Fairview Room GOTV debrief Dave Bagler
Ballroom Public Speaking and Connecting with media - The How Tos Gord Miller and Jason LaChappelle
11:00 AM End

Getting There

Carpool

If you are looking for a ride to the convention or have space in your car to share, please sign up to participate in our carpool.

GPO Equity Guide

This guide has been developed as a resource for party members, event organizers, and appointed Equity Officers for the implementation of basic equity principles. The guide is meant to inform members on expected behaviour and rules for discourse at meetings. Section 3 outlines Bylaw M – GPO Code of Conduct, which outlines expectations for behaviour at all party functions. Please use this guide as a reference on the philosophies surrounding equity, a reminder of why equity is critical, as well as a reference for potential solutions to common situations. Please note that this full document is meant to supplement the GPO Code of Conduct Bylaw (section 3). The by-law should be read in its entirety for a full understanding of relevant procedures. A sample equity policy for non-centrally planned functions has also been added as an appendix for ease in operationalization of equity.

The purpose of an equity policy is to ensure that everyone involved in a party affiliated meeting or event feels encouraged to participate fully, and to discourage any attendee from acting in a way that makes others feel uncomfortable. The event organizers have the ability to both set an example and maintain decorum through exercising the code of conduct bylaw if necessary.

 

Section 1: Purpose of an Equity Policy

At a reasonable time before each meeting of more than 20 people, an equity policy is to be made available electronically or in hard copy to attendees by either a Meeting Organizer or an appointed Equity Officer (EO). Best practices would suggest that the policy be made available the week prior to the meeting to provide sufficient notice.

The purpose of equity policy is to inform Meeting attendees on process should they feel that they have experienced discrimination, harassment, intimidation, or any other incident that corresponds to prohibited conduct pursuant to the GPO Code of Conduct.

The posting of an equity policy demonstrates that the organizers are taking the issue of equity seriously and have a process to handle potential incidents. The equity policy and equity officer(s) should be introduced at the beginning of a meeting to ensure awareness of the standard for behaviour and the process to follow should a breach of standards occur. The equity policy and its proper implementation function to create and maintain an environment which is viewed as safe and caring.

Section 2: Equity Officer Duties

The EO is appointed by the meeting organizer(s). It is generally a good idea to have two of different genders. EOs must respect the need for confidentiality given that they are dealing with sensitive and personal information. Information on any incidents that occur must be kept confidential both during and after the meeting. An EO should only involve people in the discussion who need to be involved in the resolution.

The basic duties of the appointed EO(s) are as follows:

  • To write and publish an Equity Policy prior to meeting (a pre-existing policy can be modified such as the one provided in the Appendix);
  • To ensure introduction of EO and the policy at the beginning of the meeting and remain visible throughout the duration of the meeting;
  • To arrange for a replacement who must be introduced to attendees should the EO be unable to attend a portion of the meeting;
  • To maintain a method to receive complaints during or after the meeting (i.e. a physical box and/or email address)

Reporting to the GPO

EOs should give a brief update immediately after the meeting to the GPO Ombuds Committee. This report should address:

  • Any equity complaints at the meeting
  • How the complaints were addressed and resolved
  • If there are any further steps that must be taken to fully resolve complaint
  • Potential strategies to minimize likelihood for similar complaint in the future

It is not required for the EO to give details on who was involved in the complaints if there is a mutual agreement to keep identities of those involved anonymous. Names provided to the GPO will be kept confidential and will only be used to track behaviour and provide a record in the event of future issues.

Social Behaviour

The EO should represent their role through behaviour that exemplifies the purpose of equity. Equity complaints can happen at any time, and anywhere. For this reason, the Equity Officer should never be in a state in which they cannot fulfill the role responsibly.

Investigations

An EO should be careful to remain objective during the process of complaint resolution. Whether or not they personally agree with the complainant’s perspective, it is their duty to carry out an investigation, by talking to all parties involved in a confidential manner and objectively resolving the matter. In the event that the EO is personally impacted by the complaint, they should defer authority to another EO, or a meeting organizer to address the issue.

Limits on Equity Officer Authority

The EO(s) and organizers have significant authority to maintain a positive environment. Officers should recognize the importance their position and be careful to act within reasonable limits, as would be seen to be reasonable by an average participant.

Various remedies are available for the EO, depending on the severity of the situation.

These may include, but are not limited to:

  • Explaining why behaviour has resulted in the complaint and asking the person to alter behaviour
  • Mediating a discussion between those involved
  • Providing a warning of future discipline if behaviour continues
  • Banning the defendant from affiliated social events or the rest of the meeting if severity warrants
  • Any other remedy that is specific to the situation, which the parties involved feel is appropriate

Section 3: Bylaw M – GPO Code of Conduct

Purpose

(1.0). The purpose of this Bylaw is to ensure all participants at party affiliated functions have an opportunity to participate fully without being hindered in or prevented from doing so by any Ontario Human Rights Commission (OHRC) prohibited grounds for discrimination, and to be free from harassment and intimidation.

(1.1) OHRC prohibited grounds for discrimination are citizenship, race, place of origin, ethnic origin, colour, ancestry, disability, age, creed, sex / pregnancy, gender identity, gender expression, family status, marital status, sexual orientation, receipt of public assistance, and record of offence.

Prohibited grounds of discrimination or harassment

(2.0). All participants at a party affiliated function will not engage in any behaviour that will undermine or attack the goals and purposes of the GPO including, but not limited to:

  1. use offensive language or behaviour;
    b. make denigrating comments on the basis of OHRC prohibited grounds;
  2. harass, threaten, assault or intimidate other participants; or
    d. damage or destroy any property that does not belong to them.

Complaints and equity officer

(3.0). All centrally organized GPO events or meetings with more than 20 people in attendance, shall appoint an Equity Officer (EO) to investigate any complaints, including those under Bylaw M, Section 2.0.

(3.1). The meeting organizer(s) shall outline the procedure for investigating and resolving complaints made to the EO prior to the meeting.

(3.2). All procedures for investigating and resolving complaints must include the following:

a. a process for the making of anonymous complaints;
b. a process for the accused persons or persons to make a written statement responding to any allegation made against them;
c. a process for determining whether any provision within Section 2 has been violated;
d. a process for determining the appropriate resolution in the event of a violation of Section 2;
e. a process for informing all affected parties; and
f. a process for determining whether the complaint should be reviewed further by the GPO.

(3.3). The procedure for investigating and resolving complaints must be publicized prior to the event

(3.4). The GPO shall provide assistance for the investigation and resolution of complaints.

(3.5). The duties of the EO(s) include, but are not limited to:

a. being visible and available for the duration of the meeting, including attendance at affiliated social events;
b. acting in a responsible manner and being prepared to deal with any eventuality at all times;
c. investigating all complaints; and
d. issuing a report to the Ombuds Committee if required following the event.

Procedure for review on request of the complaints and equity officer

(4.0). A GPO member, having had their complaint investigated, may request that the complaint be reviewed by the GPO Ombuds Committee.

(4.1). All requests for review by the GPO Ombuds Committee must include a written report detailing the investigation by the Complaints and Equity Officer.

(4.2). The GPO Ombuds Committee may make recommendations to be sent to the PE based on the evidence reviewed in accordance to the process outlined in Bylaw K: Membership

Definitions

(5.0). Harassment is a form of discrimination. It involves any unwanted physical or verbal behaviour that offends or humiliates you. Generally, harassment is a behaviour that persists over time. Serious one-time incidents can also sometimes be considered harassment.

(5.1). Participant is defined as any person in attendance for any portion of an affiliated event.

Appendix: Sample Equity Policy

Introduction

This Equity & Complaints Policy for [Meeting title] is made pursuant to Bylaw M – GPO Code of Conduct. The equity officer(s) for this meeting will be [name(s)].

  1. An email address will be provided at [email address] for individuals to make anonymous complaints.
  2. The Equity Officer (EO) will investigate all complaints received. An EO may, at their discretion, refuse to pursue a more detailed investigation of a matter if, in the equity officer’s opinion:
    1. the subject matter of the complaint is trivial and/or not envisioned in Section 2.0 of Bylaw M;
    2. the complaint is frivolous or vexatious or is not made in good faith;
    3. under existing administrative practice there is an adequate remedy for the complainant.
  3. If the EO has decided to investigate an issue:
    1. the subject(s) of the complaint will be notified as soon as possible.
    2. the subject(s) of the complaint, at the equity officer’s discretion, will be afforded to make a written or oral statement responding to the allegation against them.
  4. The EO will determine whether Bylaw M, Section 2.0 has been violated.
  5. In the event of a violation, the equity officers will devise an appropriate resolution with [NAME OF MEETING ORGANIZER]. This may include, but is not limited to:
    1. a warning;
    2. a mediated discussion between involved parties;
    3. expulsion from the meeting social events;
    4. removal from the meeting.
  6. In any case where the EO decides not to investigate or further investigate a complaint, they shall inform the complainant of that decision.
  7. Upon the completion of an investigation, an EO shall inform the complainant and the accused person or persons of their full decision.
  8. Every investigation by the EO under this policy shall be conducted in private.
  9. The EO will be in attendance at official affiliated social events until a time that is reasonable.
  10. The EO will provide a report to the GPO Ombuds Committee immediately following the conclusion of the meeting.

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